Before You Begin

Sign Your Offer Letter & Enter Personal Information

• This step will be completed in Workday (Candidate).
• All 3 tasks (Offer letter, SSN, Personal Information) must be fully completed before we will be able to proceed.
• How to sign your offer letter
  
  • Video

Our HR Service Center is available to assist you with signing your offer letter and completing your pre-employment tasks in Workday. They can be reached at 1-877-750-4748, Option 3.

• This step will be completed through Sterling (check spam for Sterling email link).
• This is an integral step of your onboarding process, so it is important to fill out the information as soon as possible and as accurately as possible. Please note:  this application will not save your progress so you should expect to complete this step in one session. 
• It is required to fill out the Employment Verification portion as accurately as possible, including correct dates of employment from the last 7 years.
• Please do not include any unpaid/volunteer opportunities, or employment outside of the United States, as Sterling will not be able to verify it.
• Sterling may email you directly to request additional documentation or contact information if they are unable to complete the verification.
• Please contact Trinity Health Sterling Support Team at CandidateSupport_Tier1B@sterlingcheck.com or ph. 1-833-780-7902 ext. 2003 for any questions. 

This step can be completed virtually through our partner Equifax and should be completed prior to your start date. Review the Virtual I-9 Process Guide for assistance in utilizing the virtual verification method.

From beginning Section 1 of the I-9 to finishing Section 2 with a virtual agent, it should only take between 10-15 minutes. Please set this time aside so you can finish the process in full.

1. Click this link to start the verification process. I-9 Virtual Link
2. Select your location in the dropdown menu:
   • St. Mary Medical Center, Langhorne, Pa.
   • Nazareth Hospital, Philadelphia, Pa.
   • Mercy Fitzgerald Hospital, Darby, Pa.
   • Saint Francis Hospital, Wilmington, Del.
   • System Office – Newtown Square, Pa.
3. Enter section 1 information
   • Include all last names: You should include all last names you have used, including your maiden name (if applicable).
   • Include hyphens and apostrophes: If your name has a hyphen or apostrophe, you will need to include it.
4. Virtual section 2 verification
   • Your I-9 Section 2 verification will be done virtually using video conferencing/virtual meeting technology. After completing Section 1 of the I-9, you will upload a photo of the front and back of your documentation, then you will click to meet with a virtual agent to verify your documents.
   • The hours to meet with a virtual agent are Monday – Friday, 8 a.m. – 7 p.m. EST If you are completing Section 1 outside of these hours you will be notified to return to complete the portion of meeting with a virtual agent during the hours of operation.
   • To be prepared for the virtual I-9 Section 2 verification, be in a quiet well-lit room as the agent will be confirming your identity on camera. Have your documents ready to share with the agent and ensure your camera and microphone are turned on.
5. Please visit the Official Website of Homeland Security for a list of acceptable documents.
6. If you have specific questions regarding the completion of your I-9, please contact Workforce Solutions Support at 877-664-8778 or workforcesolutions@equifax.com.
7. * If you are a remote hire, please follow this link: Equifax (remote)
   • Select “TrinityHealthRemoteI9” as your location.

Please attend your scheduled Occupational Health appointment. Once completed, please see your on-site Talent Acquisition Coordinator.

What to bring

• Immunization/vaccination records AND/OR completed Immunization Record Form from your Primary Care Physician (preferred, not required).
• If you have already received the COVID Vaccine, bring your Vaccine card. If you have not received the vaccine, you will be asked to sign a declination form upon your arrival.
• Forms of identification to verify your eligibility to work in the United States.
  
  • Present either 1 document from List A
  • OR present 1 document from both List B AND List C

Where to go for your appointment

• Submit one color photo taken within the last 6 months.
• Use a clear image of your face. Do not use any filters.
• Use a white or off-white background.
• Have someone else take your photo or set you camera to "self-timer." No selfies!
• Send your photo to THMA_ID_Badge_Picture@Trinity-Health.org.

• If you are unsure as to whether or not your department requires FBI Fingerprinting and Child Abuse Clearances, please check this list.
  
  • FBI Fingerprinting Instructions
  • Child Abuse Clearance Instructions

• If you have lived outside of Pennsylvania any time in the last 2 years, you must complete the Department of Aging clearance.
• If you are unsure as to whether or not your department requires FBI Fingerprinting and Child Abuse Clearances, please check this list.
  
  • FBI Fingerprinting Instructions
  • Child Abuse Clearance Instructions

• If you are unsure as to whether or not your department requires FBI Fingerprinting and Child Abuse Clearances, please check this list.
  • FBI Fingerprinting Instructions
  • Child Abuse Clearance Instructions

Adult and Child Abuse Form 

• Send this completed form to your Onboarding Coordinator. This form states that Trinity Health Mid-Atlantic may run your Adult and Child Abuse clearance.

Service Letter

• Please complete the highlighted sections on both the second page and last page and send this completed form to your Onboarding Coordinator. You will need to provide a fax number or an email address of your last place of employment (preferably their HR department).