Program Policies

Cancellation policy

Once your assignment has been confirmed via e-mail, you are expected to complete the rotation as we will close out that rotation to other learners. While cancellations may be necessary in the event of an emergency, money paid for rotations will only be refunded if we are notified a minimum of 30 calendar days in advance. No refunds will be given if cancellation takes place less than 30 days to the start of the rotation, or during the rotation itself. As stated earlier, the $250 Application Fee is non-refundable under any circumstance.

If you want to change the date to a later time after already confirming your dates with the Observership Navigator, you will need to re-apply.

Termination policy

Observer’s rotation at any time can be cancelled in the event that the Observer’s performance jeopardizes a patient’s well-being or performance is unable to achieve the objectives of the educational experience. If termination of rotation is warranted, a pro-rated fee will be refunded to the Observer for the time left in the rotation, however, the $250 application fee remains non-refundable.

Non-discrimination policy

Trinity Health shall admit students of any race, color, religion, sex, age, national origins or ancestry, handicap, or status as a disabled or Vietnam veteran, to all rights, privileges, programs and activities generally accorded or made available to all of the students involved in any of the clinic’s educational programs.

Trinity Health will not discriminate on the basis of race, color, religion, sex, age, nation origins or ancestry, handicap, or status as a disabled or military veteran, in the administration of its educational policies, admissions policies, training programs, stipend awards and all other such administrated programs.

If you require any accommodations during your observership with Trinity Health, please notify us during your initial application to the observership program.

Reference letters

A candidate may request letters of reference from the attending physicians with whom they completed the rotation. It is the candidates' responsibility to obtain such a letter. It is not the responsibility of the committee or any administrative staff to obtain the letter for you. LORs are not guaranteed.

Acceptance of an individual to the Observership Program does not constitute a commitment by the sponsoring Residency program or the Department of Medicine to extend an interview or accept the individual for residency training in the Department of Medicine or any residency or fellowship program at Trinity Health.